Dr. M. Neil Terhune, Superintendent
1 day ago
Esmeralda County School District
233 Ramsey, P.O. Box 560
Goldfield, Nevada 89013
Superintendent Board Report January 2019
General Comments: All of our staff and students appear to have returned from our Winter Break healthy and safe. The parents that I have run into are saying that our little ones are excited about coming back to school. Not so much our older ones. It has been my experience that weather and responsibilities this time of year offers greater potential for depression and stress. I encourage all to exercise patience with each other, remember how blessed we are and look forward to early spring (only 8 weeks to March). 😊
Basketball practices are underway at the Dyer Community center. First game is on the 12th at Beatty and first home game is in GF on the 19th (see district website for more information).
Looking ahead. The NWEA data training will be held February 8th after our second round of MAP tests January. Probably some updates for staff on Safety as well. Spelling Bee will be held the first week of February.
Student enrollment is down in GF but overall the district is still up over 5 students based on the estimate for budgeting that Anabel and I offered last Spring.
The updated District Performance Plan is attached and has been submitted to NDE. This was presented to you last year and has only minimal updates.
Reminder: Melinda obtains and posts monthly school items for the calendar on our website the last two weeks of each month. Please go to our website for student and staff calendar activities across the district in January.
District Facilities Update.
SPE Phase three: More safety considerations and door replacements. There is a total of five metal doors that are being replaced. Two are complete. Framing is causing the upgrades to be more time-consuming that normal. There is skirting and perhaps upgrades to the playground equipment as well.
We still have three roofs to complete in SPE.
Goldfield Phase III: Phase III will include more safety (visual tech) implementation. Replacement of the multi-purpose gym floor may be completed by next week’s board meeting. Four pallets of gym tiles arrived January 7th. Construction began January 9th. They are expected to be complete January 10th. We are required to stay off for at least 48 hours. In order to create a wider walking lane around the court we are considering replacing the current bleachers with two-tire seating (allows a walk path along the court) and are moving the three-tier seating out to Dyer for use at the proposed Athletic Field. We are also replacing three cafeteria tables. We are doing so in consideration of lessening the potential for gouges and scratches to the new floor. The Warranty and pictures are attached.
We are also in the process of creating a STEM lab out of the old board room. Previous curriculum and other items that have been stored for years in that room were cleared out. There are portable shelves in that area that can be used for the lab and for use in the maintenance shops. Manny has just about completed the gutter installation.
We still have at least two roofs to complete in GF.
There is some minor construction that is listed for the GF Board room but honestly; classrooms (lab) and safety (gutters, cameras, windows etc.) are taking precedence right now.
To add to previous improvements, I added two carports to the district superintendent teacherage. Theresa and I picked up the framing over Winter Break in Tempe AZ. This saved the district about $500. We installed them ourselves except for one-hour of assistance from maintenance for three trusses that were too heavy for just the two of us. We did this so that we would not be pulling maintenance off their winter schedule of school priorities. Total cost $4500 for a single and a double.
Dyer: At the old school house Brian has mostly completed replacing the windows to keep the dust off our expensive lab equipment. He has installed outlets and counters for the lab equipment as well. He has worked on several lesser items such as repair and replace bathroom fixtures in a teacherage and the addressing the need for berms and sandbags for the irrigation issue posed to our housing there.
Doug and I are considering constructing an extension to the Dyer bus barn. It would be like the “Absolute Steel” product that was used for the carports we just completed; except it would be a fully enclosed building. It would probably extend over the concrete pad that currently exists. This will allow more room for bus maintenance. It would also create more storage for classroom overages. We are currently using a bus for storage.
Divine Fencing is finishing construction of fence posts on the East and North perimeter of the Dyer campus. They will likely leave for a week or two and then return with the chain link materials.
We still have two roofs to complete in Dyer.
Safe and Orderly school environment. Since last month Melinda has updated our flip charts for teacher use in emergencies. We will distribute and train on them February 8th. She is also updating our school site overlays for evacuation routes.
Ace Fire: Mike asked that, “….One thing you might like to have sorted out before then is to get an active phone line to each of the fire panel locations at each school. The voice call-out dialers will use that line to call the contacts on the phone list if the system activates. Please let me know if you have any questions.”
We provided him the phone lines he is asking for. This project was supposed to be completed by the start of school. I reminded him of this and requested a specific date for completion. His response, “morning neil, yes, we haven't fallen of the map or forgotten about you. we've been buried on a prison job here in town but that's on the wind down so i'm expecting to get 3 guys out there in the next week or two. then we'll just have a final push to the finish.”
Communications: The Valley Electric Voice Over IP system for our phone is complete and the equipment is installed. We are currently familiarizing ourselves with its use.
Technology. We are connecting the GF Gym with internet services.
Our external cameras for each school site are in.
Real Estate: Last month I reported that we continue to move us along on the Title/Deed issue associated with the Don Spitere. There was a communication issue that resulted in a delay on this. It is not yet resolved …. but soon.
We now have proof of ownership for the 5.08 acres East of GF. I have reached out to a previous bid of 25K.
Personnel. I have met with 22 staff this fall and conducted a pre-evaluation with each. We addressed the 1) evaluation rubric and process, 2) their goals and 3) resources that they may need to accomplish their goals. I will need to get into the classrooms and sites more often second semester and am making some personnel adjustments to better cover the GF office while I am out.
The completed Board Self Eval is due in February. Melinda will be distributing them for your use at this next meeting. It is only an Action Item on this Board Agenda if you wish to change the format. If not, there is no action required until February.
We were not able to get through all our second review of Student Policy 7000 series this month but will ask you to approve up to 7335. We opted to do half this month and half later primarily because it is 1) very long and 2) we were required to have the new Foster Care subsection completed and approved by the board by now. The General School Administration 4000 Series 4510 has one recommended change.
You may want to table the Annual Board Reorganization due to the lack of a full quorum. This would allow your new board member to participate. You will also have to wait to interview and select a replacement board member a little longer. I did not get the advertisement the require length of time for action this month. There is no requirement to approve the resignation of Marcia Hartman since she was not sworn in. We will file it.
The district has a room full of boxes containing personnel, student, finance and other files that go back almost a century. They are in a small room off the Old Board Room area (see attached pics). We will begin the process of digitizing and e-filing them chronologically. It will probably take the better part of a year with the help of a dedicated confidential admin person. We will maintain an external hard drive and a back-up when that is complete. The originals will be destroyed.